Quick Summary.Setup Undo Send in Outlook by deferring sent emailsYou can defer the sent emails by using Outlook rules. Follow the instructions below to set up rules for deferring sent email. Go to Home Ribbon – Rules – Manage Rules & Alerts – Create RuleCreate new rule in Outlook.
This feature works by delaying sending your email for up to thirty seconds. During that time, you have the opportunity to rack your brains for potential problems with the message. If you suddenly remember why that email must not be sent, simply click ‘undo’ in the yellow bar that will appear on the screen.
Select Apply rules on messages I send and click Next. Do not add any conditions.
Click Next. In the next window, select “defer delivery by number of minutes”. In step 2 box, click on the number to specify the no. Of minutes to wait until the email is sent to the recipient. You can specify the delay from 1 to 120 minutes.Defer delivery by a number of minutes. Do not add any exceptions.
Click Next. Name the rule and turn it on.Undo send – Defer delivery by one minute in OutlookNow all your sent emails will wait for x minutes before being sent to the recipient.
If you have accidentally hit the send button, you can easily stop the email from being sent by moving it from Outbox to Draft. Delay/schedule sending of a specific email in OutlookThe above mentioned method applies to all emails sent from your Outlook profile.
If you do not want a delay in sending all emails but just want to schedule an email to be sent later, follow the steps below. In the message compose window, go to Options – Delay Delivery. Delay delivery of message in Outlook. Under Delivery options, select the Do not deliver before check box then click the delivery date and time that you want.Recall a sent email in OutlookIf you have already sent an email accidentally, Outlook has a secret option to recall your sent email if it has not been open by the receiver.
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March 2023
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